Intranet HR Disciplinary Module

A lot of employers have no idea what the procedures are when you need to dismiss an employee and so many employers end up losing a case at the CCMA because of their lack of knowledge. Intoweb has created an online system that provides you with the information you need to minimise your risk of losing a case again.

The system contains the following features:

Search
The search facility will allow you to search for an employee using their name or selecting the relevant employee from the company hierarchy.

Disciplinary history
With this facility you can display all disciplinary actions and notes for an employee.

Grievance
Using the grievance facility will assist you in taking the first steps in the grievance process.

Fact finding
Information surrounding the case is collected. Employees are selected to provide information.

Upload information
Faxes or scans of documents or actual electronic documents pertaining to the case are uploaded.

Disciplinary action
This facility assists you in choosing the disciplinary actions and recommends actions based on case information.

CCMA procedures
CCMA procedures are stored here for the five types of dismissal.

CCMA rules
This facility lists all acts and CCMA rules that are searchable, indexed, and in an easy to use form.

Reporting
The reporting facility will allow you to draw up monthly reports on disciplinary actions.

Add notes
Ability to add comments and notes to the employees file.

Disciplinary details
Using this facility displays the details of a disciplinary case.

Configuration admin
Set various configuration settings for the disciplinary system.

User admin
Administer users that can access the system.

Notification system
Configuration of system events to send emails when certain actions occur.

Poor work performance
One disciplinary case is poor work performance. This section will guide the user through the proper legal CCMA required procedure for disciplinary action due to poor work performance.

Ill health
Another disciplinary case is ill health. This section will guide the user through the proper legal CCMA required procedure for dismissal due to ill health.

Misconduct
Another disciplinary case is misconduct. This section will guide the user through the proper legal CCMA required procedure for disciplinary action due to misconduct in the workplace.

Industry action
Another disciplinary case is striking or industry action. This section will guide the user through the proper legal CCMA required procedure for disciplinary action due to striking.

Time line
The time line provides guidance with respect to activities in the disciplinary process.

Probation
Each employee has a probation period, which has its own procedures for dismissal.

Evaluation
The disciplinary case evaluation templates.

Investigation
The investigation points of the disciplinary case.

Remedies
Suggested remedies for the employee due to the disciplinary case circumstances.

Instruction
Instruction given to the employee.

Training
Training to be given to the employee and record of actual training they received.

Employee feedback meetings
Capture the information the employee presents at meetings.

Rule contravened
Acts, laws and company laws contravened.

Check rule validity
Checking and the sign off of the validity of the rule contravened.

Employee awareness
Feedback from the employee concerning awareness of the rule, and information from management about making the employee aware of the rule.

Rule consistence application
Checking and the sign off of the consistency of the use of the rule contravened.

Warnings
Warnings given to employees. Generation of warning letters.

Guidance
Guidance given to employees.

Track record analysis
Analysis of the employee's track record and imprecations thereof.

Act compliance
Contravening rule compliance with the employment act.

Act compliance attempt
Investigation on how the employee tried to be compliant with the act.

Justified
Information whether the employee was justified to strike.

Trade union meeting
Capture minutes of trade union meetings.

Ultimatum and consequences
Strike ultimatum provided and their consequences.

Ultimatum analysis
Investigation whether the ultimatum is reasonable and whether it could be extended.

Negotiation
Negotiations with the employee(s).