Conference Organisation and Management




Contact Us

The following are items to consider when organising a conference:

  • Co-ordinating all conference events and handling administration throughout including administration regarding speakers, session chairs, delegates and exhibitors
  • The handling of the registration desk during the conference and workshops. (Multiple registration desks should be used and clear and comprehensive signage provided)
  • Conference and workshop venues including breakaway rooms. Room set up according to specifications and conference equipment
  • Administrative services like telephone, photocopiers and fax machines are available
  • Designing the conference programme designed and print
  • Creating name tags for delegates, speakers, chairs, exhibitors, committee members, etc.
  • Sourcing and packing of conference bags
  • Management of sponsorships and promotional material and the compilation of a sponsor list
  • Arranging adequate conference parking
  • Planning and managing the exhibition. This will include:
    1. getting quotations for exhibition shells and arranging the set up of the exhibitor stands
    2. liaising with exhibitors and handling all correspondence with exhibitors
    3. facilitating exhibitor requests and requirements
    4. arranging Internet access in cubicles as needed (to be paid by exhibitors)
    5. clearing all vendor/exhibitor/sponsor promotional material through Customs
    6. running the exhibition during the event
    7. managing the break up of the stands after the conference
    8. maintaining an exhibitor spreadsheet
  • Sourcing and wrapping gifts to speakers, sponsors, etc.
  • Organising a social event / evening function (incl seating plans and place cards, if required)
  • Providing flower arrangements as specified
  • General crisis management during the conference and workshops

Other areas of management required for a conference:

  • Conference promotion and advertisement
  • Planning of the conference programme
  • Venue booking and payment
  • Travel arrangements and accommodation of keynote speakers
  • Committee accommodation
  • The arrangement of delegate transport between venues
  • Requests for sponsorships and exhibitor invitations
  • Pre-conference registration, delegate payments and the compilation of a delegate list
  • Post conference evaluation forms
  • Thank you notes

    Optional extras that you can include in a conference:

    • Program design and printing
    • Conference bags
    • Name tags
    • Exhibition stands
    • Gifts to speakers, sponsors, etc.
    • Flower decorations
    • Any other expenditure as required

Related information: Calendar System - Events


Intranet Software Categories

About Us
Financial Software
Human Resource Software
LMS & Training Software
PHP Jobs
Employee Management
Intoweb Group

Intoweb Software Products

Learner Management
Online Assessment
Human Resources
Financial Software
Intranet Software
Gauteng Search Engine
Small Business Search
MiniMBA Online Course

Website Marketing Network

Website Marketing
Membership Management
Construction Portal
Africa Safari
Top businesses in South Africa
Top sites in South Africa
Intoweb Search Engine Optimization
Google Adwords Management
Intoweb Provider Directory

Construction and Security
KTF Protective Clothing (PPE)
Vision Conveying
Waco SGB Cape

Solar Power Systems

Solterra Solar Panels

Johannesburg Businesses

Camp Discovery
Cherry Country Lodge
Contact and Supply
Draymans Brewery
Event Gear
Footups Trials bikes & spares
Manor Community Church
Manor pre-primary school
Oxygen Therapy
Retail and Restaurant

Business Contacts

Print & Office
Design for Print
Banners printing
Business Card printing
Print plastic bags
Power Tools
UC Tiles
The Cleaning Lady
Progress Office
Adriaan Lotter Art
Training for business in China
Office Products Services
Customer Feedback Units
Royal Jozini Game Reserve
Self Storage Linbro Park
Sandton Trailer Hire
The Read Shop
Intranet Product Software:

During times of power outage/load shedding in Midrand, please use the emergency contact number for contacting the office: 067 065 3414

Intranet Software | Gallery Software | Helpdesk Software | Time and Attendance | Calendar Software | Collaboration Software | Contact Management Software | Customer Relationship Management Software | HR Contacts Software | Document Management Software | Project Management Software | Task Management Software | Process Flow Software | Kiosk Software | Strategic Analysis Software | Workflow System | Discussion Board | Discussion Board Old | Internal Business Analysis | Procurement Software | Budgeting Software | Bank Reconcilliation Software | Data Migration Software | Financial Reporting Software | Payroll Software | Bookkeeping Software | Sales System | Workmans Compensation Module | Payment Software | Employee Management Software | Leave Management Software | Vehicle Management Software | Appraisal Software | Recruitment Software | Contacts Management Software | Resource Booking System | Booking Software | HR Disciplinary Software | Skills Development Software | Learner Management Software | E-Learning Software | Learner Management System | Assessment System | EduLearn Office Training Software | Course Booking Software | Skills Management Software | Prebuilt Intranet SA